Food Vendor Application

by James Miller | Apr 7, 2026

We expect thousands of people to be drawn to the concert series and family festival in July and August. In addition to offering four free concerts featuring incredible music, we invite area businesses and organizations in the community to join in the fun at Robbins Island. We are currently accepting applications for food vendors interested in participating in these exiting events.

SUBMISSION OF THE APPLICATION IS NOT A GUARANTEE OF PARTICIPATION.
APPLICATIONS DEADLINE IS APRIL 24, 2026. The Vendor Selection Committee will notify applicants by phone or email if they are accepted or denied participation. The Rotary reserves sole and absolute discretion in the selection of vendors for the event, and may give preference to local vendors. However, in selecting vendors, the Rotary will not discriminate on the basis of race, color, creed, religion, ancestry, national origin, gender, sexual orientation, disability, age or marital status.

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Name of Contact Person *

First

Last

Business/Organization *

Address *

Address Line 1

Address Line 2

City

State

Zip Code

Primary Phone *

Secondary Phone

Email *

Website / URL

Vendor Details and Menu Information

Food Vendor cost is $150 per week or $500 in advance for all four dates.

I am signing for the following dates (5:00 pm to 9:00 pm) *

July 14th
July 21st
July 28th
August 4th
All four dates

Menu Items

Please list all menu items you plan to sell. Once approved, items cannot vary unless pre-approved by the committee.

Menu Items *

Please describe your Vending Unit/Space *

Self-contained food truck
Food trailer hitched to another vehicle
Tent

From which side(s) can you serve? *

Driver
Passenger
Front
Back

Required Dimensions (width and length) (copy) *

Vendors will be allocated space based on the size of your unit and the description information submitted with the application. Include generator, hitch, signage, etc. in your measurements.

Do you need to send a "runner" vehicle during the event? Please describe. *

am Items Address

Terms of Agreement, Waiver, and Release:

In consideration of the opportunity to participate in Rockin’ Robbins (the “Event”), and as a condition precedent to such participation, the Vendor named herein (the “Vendor”) agrees to be bound by all of the terms and conditions described herein, and also agrees to release, indemnify and hold harmless the premises owner (the City of Willmar) and the event sponsor, the Willmar Rotary Club, a Minnesota non-profit corporation (the “Rotary), as well as its affiliates, members, board members, volunteers, agents and employees, from and against any and all claims, damages, medical expenses, liabilities, costs and expenses (including reasonable attorneys’ fees) arising out of the Vendor’s participation in the Event, including without limitation, liability for any injuries, damages and/or illnesses to any employees, agents, customers, clients, invitees, guests or other members of the public that may have directly or indirectly resulted from the conduct of the Vendor, or the conduct of the Vendor’s agents or employees, the products or services sold by the Vendor, the negligence of other participants in the Event, and/or from the negligence of the premises owner or the negligence of the Rotary, its affiliates, members, board members, volunteers, agents and employees.

Approval *

I agree that I have read and agree to be bound by all of the above terms of this Vendor Agreement, Waiver & Release.

Checkboxes *

That the Vendor has and will maintain during the Event an insurance policy for Comprehensive General Liability insurance in the combined amount of at least $1,000,000 (per occurrence and in aggregate, and that it will name the Willmar Rotary Club as an additional insured. Certain types of activities may not require insurance of this amount or character.

Rules and Responsibilities (Please acknowledge the following) *

That the Vendor has and will maintain during the Event an insurance policy for Comprehensive General Liability insurance in the combined amount of at least $1,000,000 (per occurrence and in aggregate, and that it will name the Rotary Club as an additional insured. Certain types of activities may not require insurance of this amount or character.
That the Vendor has and will maintain during the Event a Workers Compensation insurance policy, as required by law. In the event that the Vendor believes that it is not required to carry such insurance, the Vendor agrees to furnish to the Rotary’s “Foot Lake Market” Chair a written explanation of its legal exemption from such coverage requirement.
That the Rotary and the City of Willmar are not liable for any theft, losses or damage to the Vendor’s property, which might occur as a result of participating in the Event.
That the Vendor is required to furnish its Minnesota tax ID number to participate in the Event, and is responsible to pay any and all sales taxes and other legal obligations associated with the sale of any products or services at the Event.
That the Vendor hereby grants consent and permission to the Rotary, its affiliates, members, board members, volunteers, agents and employees, to use the Vendor’s name(s), image(s), photograph(s), videotape(s), motion picture recording(s), voice recordings or likeness(es), including those of the Vendor’s employees and agents for any Rotary purposes, including Event publicity and promotion.
The Rotary Club of Willmar reserves the right to immediately remove a vendor for cause. Refund of vendor fees shall be determined at the sole discretion of the Rotary Club of Willmar.

Authorization Consent - Please Type Your Name

The undersigned is duly authorized by the Vendor named above to sign the Agreement, Waiver and Release, and to bind said Vendor to all of the terms herein. By my signature below, I consent and agree to the terms of the Agreement, Waiver and Release and all Rules and Responsibilities.

Name/Signature *